Understanding your situation
What you need to prepare
- ✓Detailed log of discriminatory incidents (dates, times, locations, witnesses, what was said/done)
- ✓Copies of relevant communications (emails, messages, written notices)
- ✓Employment contract and company equality/diversity policies
- ✓Performance reviews and comparable treatment of colleagues
- ✓Medical documentation if discrimination caused health issues
- ✓Any previous internal complaints or grievances filed
- ✓Witness statements from colleagues who observed incidents
⏰ Deadline
UK: Employment Tribunal within 3 months minus 1 day (after ACAS). US: EEOC charge within 180-300 days. Germany: AGG complaint within 2 months. France: 5 years. Spain: 1 year. Poland: 3 years. File internal complaint first, then escalate.
🏛️ Authority
Employment Tribunal / EHRC (UK), EEOC (US), Antidiskriminierungsstelle (DE), Defenseur des droits (FR), Rzecznik Praw Obywatelskich (PL)
⚖️ Legal basis
UK: Equality Act 2010. US: Title VII, ADA, ADEA. Germany: AGG (Allgemeines Gleichbehandlungsgesetz). France: Code du travail, Code penal. Poland: Kodeks pracy (art. 18-3a-3e). EU: Employment Equality Directive 2000/78/EC.
Expert tips
- 1Start documenting incidents immediately in a personal diary kept outside work systems. Record dates, times, locations, exact words used, actions taken, witnesses present, and the impact on you.
- 2File an internal grievance through your employer's formal complaints or grievance procedure. This creates an official record and gives the employer an opportunity to address the issue before external proceedings.
- 3Keep all evidence securely in a personal location: save emails, messages, screenshots, and any written communications to a personal device. Do not rely solely on work systems you may lose access to.
- 4Contact your union representative, employee resource group, or workplace equality officer for support and guidance. They can advise on internal procedures and may attend meetings with you.
- 5Understand that raising a discrimination complaint triggers victimization protection. If you experience any adverse treatment after complaining, document this as it constitutes a separate legal claim.
- 6If the internal grievance is not resolved satisfactorily, file a complaint with the relevant equality body: ACAS then Employment Tribunal (UK), EEOC (US), Antidiskriminierungsstelle (DE), Defenseur des droits (FR), or Rzecznik Praw Obywatelskich (PL).
- 7For equal pay claims, request information from your employer about pay structures and comparator employees. In many jurisdictions, you have a legal right to this information for equal pay purposes.
- 8Be aware of strict time limits: UK Employment Tribunal claims must be filed within 3 months minus 1 day (after ACAS Early Conciliation). US EEOC charges within 180-300 days. German AGG claims within 2 months.
- 9Consider whether mediation might achieve a resolution. Many employers and tribunals offer mediation services that can result in faster, less adversarial outcomes.
- 10Consult an employment lawyer, especially for complex cases. Many offer free initial consultations and some work on contingency or under legal aid. The Equality Advisory Support Service (UK) provides free advice.
Document you need
Formal complaint
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